TS-SIS Chair Mike Petit called the meeting to order at 12:05 P.M.

After a discussion of the agenda for the meeting, Mike introduced the current and incoming Executive Board members. He announced that a flyer was available from Alva Stone with information as to how law libraries can become involved in LC's Program for Cooperative Authority, and be trained to create original authority records.

Mike mentioned that the Technical Services Section is well represented in programs at the conference this year with five programs and one workshop.

Jim Mumm presented the Vice Chair/Chair Elect's report. He reported on the results of the TS-SIS survey which provided good information for the Board in terms of what people wanted to see for programs, and areas in which people were interested in working on committees. Rhonda Lawrence congratulated Jim on his detailed analysis of the survey results, and how well they were compiled. Virginia Bryant presented the Secretary/Treasurer's report. This past year, there were 637 members of TS-SIS. She noted that the section receives its portion of AALL funding based on the number of members as of September 1st, and encouraged members to send in their dues promptly. The results of the elections for the 1996-97 Executive Board were: Leonette Williams, Vice-Chair/Chair-Elect, Carole Hinchcliff, Secretary/Treasurer, and Betty Roeske, Member-at-Large. Financially the section is in the black, with an approximate fund balance of $14,800. There is a discrepancy between the section's financial records and AALL headquarters' records, and Virginia has met with Steve Ligda, the AALL controller, in order to obtain a more accurate fund balance. Currently, the section spends what it receives, with 60 percent of its income going to fund the Technical Services Law Librarian newsletter. The section did not break even on the souvenirs that were sold last year in Pittsburgh, and has incurred significant expenses in transporting the items.

The following Standing Committee reports were received:

» The Acquisitions Committee report was presented by Brian Quigley. He reported that the committee has been working on updating the Directory of foreign vendors, and plans to make the results available on AcqWeb when they are ready. They have also worked on the Acquisitions workshop, which will held following the conference, and for which there are fifty registrants.

» Carol Shapiro, Chair of the Cataloging and Classification Committee, reported on the activities of the committees various task forces. These are task force on constitution making, whose report has been favorably received by LC; task force on cataloging documentation, sources people use as working materials; task force on cataloger's notes from LC K schedules; and, the use of Name of the Act as a subject heading, whose report was shelved by LC as it waits for the outcome of the Toronto Conference on Cataloging Principles.

» Felice Lowell, Chair of the Exchange of Duplicates Committee, reported that there were 96 subscribers for the list this year, 12 of whom were Committee members. She noted the payment problems which occurred this year, with checks arriving from an institutions' accounting department with no registration information included, and checks sent directly to Headquarters without the Chair receiving them to start the subscription. The Committee has a number of recommendations to change procedures if the Committee continues. It has been suggested that a different method to handle duplicate exchanges needs to be considered. The Committee is looking for a new Chair for next year.

» A report of the Preservation Committee's activities was given by Curt Conklin. He reported that the Committee is looking into a continuing project, originally begun by Harvard University and others, to identify 19th century legal practice materials and arrange to get them preserved, particularly the 19th century state materials from states whose materials have not yet been identified. The Committee's roundtable discussion will focus on how to protect rare and brittle books in poor condition using microclimate boxes. Curt noted that Hope Breeze will be the incoming Chair of the Preservation Committee.

» Paula Tejeda, Chair of the Serials Committee, reported on the programs the Committee is sponsoring this year, "Serials in the Electronic Environment," and "Who's Counting?" a program which is the result of the statistical survey that the Serials Committee sent out this year. The Committee will be considering ways that the survey results can be published. The incoming Chair of the Committee will be Joe Hinger.

» Rhonda Lawrence, Chair of the Education Committee, encouraged those present at the meeting who have good ideas for programs for Baltimore to submit them to the Education Committee quickly. There is a short turn around time for the Committee to review the proposals before the deadline of August 8th, when they have to be turned into AALL's Education Committee. She urged people to be thinking of programs now for Anaheim, so there is more time for the Committee to help members with their program ideas, and complete the review process.

The following reports from the AALL official representatives were received:

» Jean Pajerek, representative to ALA's ALCTS/CCS Subject Analysis Committee (SAC), reported on the work of several subcommittees, including the Subcommittee on Subject Authority File which is to investigate ways to record the history of heading changes including obsolete headings; Subcommittee on Subject Relationships/Reference Structures, which will investigate the kinds of relationships that exist between subjects; the Subcommittee on Subject Access to Computer Files which recommended that the 1986 ALA Guidelines on Subject Access to Microcomputer Software no longer be published since the information is out of date; and, the Subcommittee on Form Headings/Subdivisions implementation assigned to work on the subfield v and the 655 field. Jean presented information on current LC activities and publications. SAC received approval to have an ALA preconference on "Demystifying Subject Cataloging of Electronic Resources."

» Jim Martin, AALL representative to the Preservation and Reformatting Section (PARS) of ALA's ACLTS, presented information regarding institutes that PARS will be sponsoring, including a Binding Institute in Boston in November, and an ALA preconference on Basic Scanning. In August LDI/NISO will be issuing a new binding standard. He noted that SOLINET has a separate page on their home page to discuss preservation matters, and that through the Internet other good resources for information about preservation are available, such as the web page of Conservation online.

» AALL representative to SISAC, Nona Watt, reported on the establishment of a task force to work on guidelines for EDI elements in purchase orders to integrated library system vendors. Also, the Committee recently decided to revise the SISAC barcode implementation guidelines to extend them to include a machine-readable representation for individual articles within a serial issue, instead of only at the issue specific level. This extension will make it easier to track copyright royalties due authors and publishers if copy machines are able to use this barcode to gather that information. This year, SISAC has given a number of programs at ALA discussing the issues of implementing EDI, and Nona encouraged attendance at the AALL program on "Serials in the Electronic Environment" where further information and explanation of SISAC will be given.

» Ann Sitkin, AALL representative to CC:DA, reported that there were various discussions of rule revisions, but decisions were held off until the upcoming Conference on Cataloging Principles. There was also a discussion of the impact of electronic resources. She noted the work of several task forces, particularly the one to Define Bibliographic Access in the Electronic Environment, where people felt librarians did not have enough of a role in electronic access, that it was controlled more by the computer people who tend to move on issues faster than librarians. Ann will be working with the Task Force on the Distribution of CC:DA Documents to set up a CC:DA home page, and will make recommendations on what documents to post on it. She noted that ALA is working on an electronic version of AACR2 to be available in early 1997. Ann mentioned that CC:DA now has withdrawn its support for one of the long standing projects of the Cataloging and Classification Committee, namely the use of cross references for certain legal headings. In concluding her report, Ann mentioned the plans for an international conference of cataloging experts in Toronto, probably in the fall of 1997, at which the delegates will be looking at the underlying principles of AACR with the view towards fundamental rule revision. They will be soliciting position papers from others in the cataloging world, who are not necessarily delegates to the conference.

» Rhonda Lawrence, who was appointed AALL MARBI representative recently with the resignation of Phyllis Post, reported on her first MARBI meeting at ALA. She noted MARBI has both a listserv and a web page which easily makes their documentation available. There was discussion of the name MARBI, in light of the initiatives to align USMARC with Canadian MARC and other counties MARC formats. One suggestion was IMARC, to show the iInternational aspects. There were a number of discussion papers and proposals discussed at MARBI. Rhonda mentioned two in particular, one a discussion on how to make URL's and URN's functionally permanent to avoid cataloging maintenance on these fields, and the second was Proposal 96-8, dealing with how to align Canadian MARC and USMARC tag and field indicators.

» Carol Shapiro reported for Kathy Price on the status of the LC Special Committee on Foreign Class K Schedule. At their Committee meeting this year, there was continuing discussion and support for the JZ/KZ reclassification, discussion of the placement of Ukraine in the Eurasian K schedules, and the committee encouraged LC to convert the K schedules to online. The Committee wants to encourage law catalogers to join the cooperative projects for name authorities. Once training is received in that area, it opens the door to participation in other LC projects.

The highlight of the meeting was the presentation of the Renee D. Chapman Memorial Award to Melody Lembke by Alva Stone. In a humorous presentation, Alva noted Melody's many accomplishments and service to AALL, Technical Services SIS, Cataloging Institutes, programs, and the books and columns that she has written which have helped all of us in the law library profession.

In closing Jim Mumm, the incoming Chair, made a few remarks about the coming year. Reggie Wallen will be the new Awards Committee Chair. He encouraged people to have program ideas for Anaheim ready by January or February, so that the Education Committee can be more involved in helping members put their program ideas together. Jim plans to restructure the Awards and Education committees so that members from other Technical Services SIS committees are appointed to serve on the Awards and Education committees. It is hoped that this will bring more diversity and participation to these committees.

Mike Petit thanked everyone for coming to the meeting, and all of the Board members for their work this year. The business meeting was adjourned at 1:35 P.M.