Handbook
Other Postions and Activities: Exchange of Duplicates Program
The Exchange of Duplicates Program is coordinated by a member of the TS-SIS Serials Committee who has been appointed by the Serials Committee chair to serve a two-year, renewable term, running from August through July.
The coordinator:
- Mails, in the fall of each year, an invitation to libraries to subscribe to the coming year's Duplicate Exchange Lists.
- Receives payments from participating libraries and maintain records of which libraries have subscribed. Record and forward receipts to the Secretary/Treasurer for deposit in the TS-SIS account.
- Prepares the Duplicate Exchange List. (In recent years a few lists have been produced annually.) Receives lists of duplicates from participating libraries and compiles them according to the program's Handbook for Compilers and Typists.
- Copies and mails the lists to subscribers.
- Sends receipts of costs incurred (such as postage, copying of materials) to the Secretary/Treasurer, who requests reimbursement for them from AALL out of TS-SIS funds.
- Keeps a record of all expenditures.
- Notifies the TS-SIS Chair if expenditures exceed deposits.
- Submits an annual report to the chair of the TS-SIS Serials Committee, who will incorporate it into the Serials Committee's annual report. The report should include the number of participating libraries, income and expenditures, and any other information the coordinator feels is suitable for inclusion.
Revised June 2006