Handbook
Appendix VIII: Procedure for Establishing a New
Representation
From: http://www.aallnet.org/chapter/reps_to_org.asp (as viewed on Mar. 1, 2006)
Any AALL committee, SIS, or member may propose that a new representation be established. The proposal is made by submitting to the Executive Board and Executive Director a written request that includes the following information:
- AALL's goals that would be furthered by the representation
- A description of how the representation would help to achieve those goals
- A proposed charge to the representative
- A description of the organization to which the representation is proposed, including its purpose and objectives
- The duration of the proposed representation (i.e. continuing basis? For a specified project?)
- The length of time the representative would serve in that capacity (NOTE: the standard term is three years, beginning at the close of the AALL Annual Meeting at which all appointments take effect. Any request for a different term of appointment must be included and explained in the proposal to establish a new representation.)
- The professional qualifications that should be possessed by the proposed representative.
- An estimate of the costs to AALL to support the representation
- Which of the AALL's committees or SISs , if any, would serve as an appropriate oversight or consultative body. This should include a statement from the committee or SIS chair indicating support or approval of the representation and accepting responsibility on behalf of the group for identifying suitable representative candidates and establishing guidelines for the representative in dealing with the committee or special interest section.
The Executive Director will submit copies of the proposal to the President and Executive Board member assigned as liaison to representatives. These three shall constitute a review committee, which will advise the Executive Board. In the course of considering the proposal, the review committee shall consult, as necessary, with the chair of any committee or SIS that is proposed as the oversight or consultative body.
The review committee will contact the other organization and verify their mutual interests and determine the feasibility of establishing a representation. The review committee shall designate the type of representation (working group or ambassadorial/observer) and prepare for the Executive Board a recommendation to approve, modify, approve or deny the proposal.
The proposal and a written statement of the review committee's recommendation will be forwarded to the Executive Board, which shall approve, modify, approve, or deny the proposal at the Board's Spring Meeting.
The President-Elect shall, after consultation with the appropriate AALL committee or SIS , appoint an AALL member as representative within 30 days after the Executive Board action approving its creation. In the case of a new ambassadorial/observer representation, the President-Elect may appoint an AALL member as a "senior designee," to represent the AALL's President and/or Executive Director as instructed.
Schedule for Establishing a New Representative:
- October - Submit the proposal to the Executive Board - for their information - at the fall meeting
- December - Proposal will be reviewed by the Strategic Planning Committee
- February - Proposal will be reviewed by the Finance and Budget Committee
- March - Executive Board will act on the proposal based on the recommendations of its two committees.