Handbook
Appendix II: Policy on Budgeting
In order to ensure a balanced budget and adequate funds for necessary activities, the Technical Services SIS adopts the following policy:
Annual Budget
At the beginning of each fiscal year (the AALL fiscal year begins October 1, but for purposes of financial planning, TS-SIS will use a July 1-June 30 calendar), the Secretary/Treasurer, in conjunction with the Chair, will prepare an estimate of expenses for the coming year. To ensure a complete estimate, budget projections should be solicited from the Serials Committee member who coordinates the Exchange of Duplicates Program, the chair of the OBS/TS Joint Research Grant Committee, and the chair of the Awards Committee. The Secretary/Treasurer will send copies of the estimate to all Executive Board members.
Approval of Expenditures
1. Committee Projects/Activities
Each committee chair should prepare a budget estimate for any project the committee plans to undertake. If the total expenses exceed $150, approval must be given by the TS-SIS Chair prior to initiation of the project.
2. Exchange of Duplicates Program
Before production of each list, the coordinator must receive and approve a budget estimate for the copying and mailing charges. If the expenses for a list exceed $600, approval must be given by the TS-SIS Chair.
3. TS-SIS Chair
The Chair may approve any expenditures deemed necessary that do not exceed $500. All approvals made by the Chair should be communicated to the Secretary/Treasurer. If the anticipated expense exceeds $500, approval by a majority of the TS officers is required.