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American
Association of Law Libraries
STATE,
COURT AND COUNTY LAW LIBRARIES
SPECIAL INTEREST SECTION
BYLAWS
Adopted
June 25, 1977 at Toronto, Ontario
Amended July 2, 1979 at San Francisco, California
Amended June 24, 1980 at St. Louis, Missouri
Amended June 26, 1988 at Atlanta, Georgia
Amended June 18, 1989 at Reno, Nevada
Amended July 19, 1992 at San Francisco, California
Amended July 16, 2000 at Philadelphia, Pennsylvania
Article I: NAME
The name of
this special interest section of the American Association of Law
Libraries (AALL) shall be the State, Court and County Law Libraries
Special Interest Section (SCCLL).
Article II:
PURPOSE
| Section
1. |
The
purpose of the State, Court and County Law Libraries Special
Interest Section is: |
|
1. |
to
improve the quality and services of the libraries represented
in its membership, and |
|
2. |
to
represent its members’ interests and concerns within AALL. |
| Section
2. |
The
Section shall conduct its affairs in conformity with the Constitution
and Bylaws of the American Association of Law Libraries. |
Article III:
MEMBERSHIP
Membership shall
be open to any AALL member requesting affiliation with the State,
Court and County Law Libraries Special Interest Section as provided
in the AALL Bylaws. Membership shall be renewable each year.
Article IV:
DUES
| Section
l. |
Dues
will be established, collected and disbursed by the Treasurer
of AALL in accordance with AALL Bylaws. |
| Section
2. |
The
fiscal year will be the same as that of AALL, October 1 through
September 30. |
Article V: MEETINGS
| Section
1. |
There
shall be an annual meeting of the Section held in connection
with or during the annual meeting of AALL. The scheduling of
the annual meeting during the annual meeting of AALL shall be
cleared with the annual meeting program chair, or as otherwise
provided in the AALL Bylaws. |
| Section
2. |
Special
meetings may be called by the Chair or the Executive Committee. |
| Section
3. |
Meetings
shall be open to all members of the Association (AALL), but
no person may vote in any meeting who is not a Section member. |
| Section
4. |
The
quorum for all voting shall be thirty (30) members present and
voting. |
| Section
5. |
Voting
at meetings will generally be by voice unless a ballot is requested.
A majority vote of those present and voting will prevail on
all business matters and elections, except that bylaws amendments
shall require a two-thirds vote.
.
|
Article VI:
OFFICERS
| Section
1. |
The
officers shall perform the duties usually pertaining to their
respective offices and such other duties as may be assigned
by the Executive Committee. |
| Section
2. |
Officers
shall serve until the adjournment of the annual business meeting. |
| Section
3. |
All
vacancies in offices shall be filled by the Executive Committee
for an interim term until the next regular election of officers,
at which time said vacancies shall be filled by election, except
that the Vice-Chair/Chair-Elect automatically will become Chair
upon a vacancy in such office. |
| Section
4. |
The
Officers shall be: |
|
A. |
Chair.
Shall serve for one year and automatically become Past Chair.
|
|
B. |
Vice-Chair/Chair-Elect.
Shall serve for one year and become Chair for the following
year at the close of the current annual meeting. |
|
C. |
Past
Chair. Shall serve for one year. |
|
D. |
Secretary/Treasurer.
Shall serve for three years and shall record the minutes of
the meeting, keep the records of the organization, including
the financial record, give a written account of the funds of
the Section when requested to do so by the Executive Committee
of the Section and prepare such documents as directed by the
Chair. |
|
E. |
Newsletter
Editor. Shall serve for two years and shall issue at least three
newsletters to the members per year. |
| Section
5. |
There
shall be an Executive Committee to conduct the affairs of the
Section between membership meetings. It is made up of: |
|
A. |
The
officers of the Section, named in Article VI above. |
|
B. |
Three
members at large serving for three-year terms staggered, one
member at large being elected each year. |
Article VII:
ELECTIONS
| Section
1. |
There
shall be a Nominating Committee appointed by the Executive Committee,
to consist of three (3) members, none of whom shall be a member
of the Executive Committee, and none of whom shall be a candidate
for office at the succeeding election. Each member of the committee
shall serve for a term of one year. The Chair of the Committee
shall be designated by the Executive Committee. |
| Section
2. |
The
Committee shall nominate at least one candidate for each office.
All candidates shall be members of the Section. |
| Section
3. |
Names
of candidates, together with their written acceptances, shall
be presented by the Nominating Committee to the Chair in sufficient
time to enable the Chair to inform the members of the nominations,
by mail, in the newsletter. |
| Section
4. |
Further
nominations may be made upon written petition of ten voting
members in good standing. Such petitions, accompanied by written
acceptance of the nominees, must be filed with the Secretary/Treasurer
no later than March 15. The Secretary/Treasurer shall prepare
an official ballot, including nominations by petition. |
| Section
5. |
A. |
The
Secretary/Treasurer shall oversee the mailing of the official
ballot to each member of the Section before April 1. |
|
B. |
Ballots
shall be marked, sealed in plain envelopes and returned to the
Secretary/Treasurer before April 20 in covering envelopes bearing
on the outside the name and address of the member voting. |
|
C. |
The
Secretary/Treasurer shall check, on a list of members, whose
votes are received. The candidates receiving the largest number
of votes shall be elected and shall be so reported at the annual
meeting by the Nominating Committee, and all candidates shall
be notified of the results of the election by the Nominating
Committee at the earliest possible time. |
|
D.
|
In
case of a tie vote, a run-off election shall be held at the
annual business meeting. Run-off elections shall be by secret
ballot. The ballots immediately shall be counted and the candidate
with the largest number of votes declared elected. |
Article VIII:
COMMITTEES
There shall
be such standing or special committees as the Executive Committee
or the membership of the section shall create.
Article IX:
AMENDMENTS
These Bylaws
may be amended, adopted, or repealed at the annual meeting of the
Section, by a two-thirds vote of the members present and voting,
assuming a quorum is present. Notice of proposed bylaw changes must
be given to members of the Section at least thirty days before the
vote is to be taken on the amendment change. At its discretion,
the Executive Committee may schedule a vote by mail ballot as an
alternative to conducting a vote at the annual meeting. If a mail
ballot is used, these Bylaws may be amended, adopted, or repealed
by a two-thirds vote of the members voting. Any amendment must be
presented to the AALL committee on bylaws for review.
Article X: PARLIAMENTARY
AUTHORITY
Sturgis Standard
Code of Parliamentary Procedure, in the latest edition, shall govern
all deliberations of the Section.
Article XI:
DISSOLUTION OR MERGER
The membership
has the authority to dissolve this Section or merge it with another
section or organization within AALL by a majority vote at a regular
meeting provided a notice of said dissolution or merger is given
to the entire membership of the Section in writing at least thirty
days prior to said meeting. Said dissolution or merger does not
become effective until after it has been approved by both the Executive
Committee of the Section and the Executive Board of AALL.
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