The American Association of Law Libraries took notice of micrographics nearly three quarters of a century ago and took notice of audio visual more than half a century ago. The Micrographics/AudioVisual Special Interest section came into being in 1979 as the successor to the Audio-Visual Committee.
Note: MAV-SIS is currently reviewing its Bylaws.
The name of this special interest section of the American Association of Law Libraries (AALL) shall be the Micrographics and Audio-Visual Special Interest Section.
It shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries.
Membership shall be open to any AALL member requesting affiliation with the Micrographics and Audio-Visual Section as provided in the AALL Bylaws.
The annual meeting of the Section shall be held in connection with, or during, the annual meeting of the AALL.
The officers shall consist of a Chair, Vice-Chair and a Secretary/Treasurer.
The Chair, Vice-Chair and Secretary/Treasurer shall perform the administrative duties usually pertaining to their respective offices, and such other duties as may be assigned by the Section Executive Committee or the membership of the Section.
The Chair, and Vice-Chair shall each serve one year, and the Vice-Chair shall succeed to Chair at the end of the year in which he serves as Vice-Chair. The Secretary/Treasurer shall be elected every year.
There shall be a Section Executive Committee consisting of the Officers named above and the immediate past-Chair. The Section Executive Committee shall direct the activities of the Section in achieving its stated objectives.
There shall be such standing or special committees as the Section Executive Committee, or membership of the Section shall create by a majority vote. One standing committee shall be the Nominating Committee.
The Nominating Committee shall submit the names of candidates for the offices of Vice-Chair and Secretary/Treasurer, together with their written acceptances, to their Chair, in sufficient time to enable the Chair to inform the members of the section of the nominations prior to April 1, either by publication in the AALL Newsletter, the SIS newsletter, or by mail.
In the event that the Vice-Chair cannot assume the duties of Chair, and such fact is known prior to March 1, the Nominating Committee shall also submit the names of candidates for the office of Chair for the term of one year.
Further nominations may be made upon written petition of five (5) members of the Section. Such petitions, accompanied by written acceptances of the nominees, must be filed with the Chair no later than May 1.
The Secretary/Treasurer shall prepare an official ballot, including nominations by petition. The professional position of each nominee shall appear on the ballot.
The officers of the Section shall be elected by mail. The Secretary/Treasurer shall mail ballots to each member of the Section prior to May 15. Ballots shall be marked and returned to the Secretary/Treasurer prior to June 10. The candidates receiving the largest number of votes for each office shall be declared elected, and shall be so reported by the Secretary/ Treasurer at the annual meeting of the Section. All candidates shall be notified of the results of the election at the earliest possible time.
In case of a tie vote, a run-off election shall be held at the business meeting of the Section at the annual AALL convention. Run-off elections shall be by secret ballot. The ballots shall be immediately counted, and the candidate with the largest number of votes declared elected.
If there are no challenges to the results of the election, the ballots may be destroyed by the Secretary/Treasurer after the annual meeting.
Bylaws of the Section may be adopted, amended or suspended at the annual meeting of the Section by a majority vote of the members present and voting. Or, bylaws may be adopted, amended or suspended through a mail ballot. Whenever the bylaws are to be changed by mail vote, the Secretary/Treasurer shall mail ballots to every member in good standing of the Section. Such ballots shall state the text of the proposed change, the purpose of the change, and the date by which ballots must be returned to the Secretary/Treasurer. Proposed changes in the bylaws by mail must receive a majority vote of the ballots to be returned to the Secretary/Treasurer in order to pass. Tie votes shall be considered failure to pass.
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