GDSIS -- 2002-3 AALL GD-SIS Grants Committee Report

Government Documents Special Interest Section

2002-3 AALL GD-SIS Grants Committee Report

MEMBERS: Colleen C. Manning, Georgia Chadwick & Michael Samson.

The AALL GD-SIS Grants Committee awarded two $400 grants between Fall 2002-Summer 2003.

HISTORY of GD-SIS GRANTS:

The first grant is awarded to a SIS member or a government documents support staff to attend the Fall Federal Depository Library Conference. The second grant, the VERONICA MACLAY grant, is given to assist a library and information science student attend the AALL Annual Conference.

2002-2003 GRANTS AWARDEES

The recipient of the member grant (to attend the Oct. 2002 FDLP Conference in Alexandria, VA) was Frank Richardson, government documents librarian with the Los Angeles County Law Library, Los Angeles, CA. The committee received 6 applications for this grant.

The recipient of the 2003 summer student grant (to attend the July 2003 AALL Conference in Seattle, WA) was Jaye Anne Barlous, student in the University of Washington Information School, Seattle, WA. The committee received 14 applications for this grant.

2002-2003 GRANTS PROCEDURE

Both grants were posted and advertised on the AALL GD-SIS web site (http://aallnet.org/sis/gd/) and listserv (http://share.aallnet.org/read/?forum=gd-sis). Additionally, they were posted (followed by several deadline 'reminders') on the following national and state listservs:

lawlib@ucdavis.edu
govdoc-l@lists.psu.edu
govdoc-m@umich.edu
govdoc@michigan.gov
jesse@listserv.utk.edu
lis-l@postoffice.cso.uiuc.edu
docdis@ua1vm.ua.edu
michall@lists.wayne.edu

Paper announcements were also sent to all ALA accredited library schools.

NEW PROCEDURES for 2002-2003

This year the committee produced the announcements in several formats (.doc, .html, .pdf), and, for the first time, candidates were provided with a web-based application form. About half of the students' applications were received via e-mail (generated by the web form), by all committee members, with considerable savings of time for faxing, copying, scanning, etc.

As a 'first again' we set up an 'archive' for the documents produced by the committee, so that materials will be within easy reach to future committee members.

Files are available @ http://aallnet.org/sis/gd/archive/ (not for public display)

THANK YOU

My thanks go to Colleen C. Manning and Georgia Chadwick for their kind help and support with all the work accomplished by the grants committee.

Also special thanks go to Eric Parker, the GD-SIS webmaster, who was prompt in creating all the GD-SIS web support, posting the committee announcements and coping with the pressures of AALLNET server changes in the midst of the application process.

SUGGESTIONS FOR NEXT YEAR COMMITTEE

DO refer to the second grant as "VERONICA MACLAY GRANT" (in all publicity materials)
DO NOT re-invent the wheel - use the 'archive' files posted on the GD-SIS web site @ http://aallnet.org/sis/gd/archive/
push for electronic ONLY application procedure
keep track of all new files and procedures and leave a good legacy of files in the GD-SIS 'archive'

Respectfully submitted by Michael Samson, 2002-2003 Grants Committee Chair

Government Documents Special Interest Section
American Association of Law Libraries
URL: http://aallnet.org/sis/gd/grantcmtereport2003.html
(9/16/03)
Comments, suggestions and/or corrections to the Government Documents SIS Publications Review Committee