- Thinking of Bylaws Change?
- AALL Bylaws Requirements for Chapter Bylaws
- AALL Bylaws Section Pertaining to Chapters
- Establishing a New Chapter: Checklist
- Model Chapter Bylaws - Revised June 2011
Thinking of Bylaws Changes? Here's Some Help
by William L. Cooper, Chair, and John Eichstadt, Member, AALL Bylaws Committee, 1999-2000
All changes in Chapter and SIS Bylaws need to be submitted to the AALL Bylaws Committee for review and approval. However, perhaps most important and least understood by the Chapters and SIS's, the AALL Bylaws Committee is available to offer advice and suggestions at the early drafting stages, including acting as a sounding board, which in turn may make life a little easier for those at the Chapter and SIS level trying to tackle bylaws changes.
AALL Bylaws Requirements for Chapter Bylaws
The AALL Bylaws Committee does not attempt to dictate Chapter or SIS bylaws. There are only a few AALL Bylaws provisions with which Chapter bylaws must be consistent or otherwise not in conflict. Specifically, the following subjects must be approached with some attention to the Association's Bylaws:
- Creation: Chapters may be created by the Executive Board upon a petition by a group of 25 or more active members residing within the territory of such chapter.
- Purpose: Chapters may be created for any lawful purpose consistent with the object of the Association.
- Chapter activities: must be consistent with the objectives of the Association. Local associations of law librarians: need not be affiliated with the AALL but may be.
- Membership qualifications: may be set by the Chapter, but must comply with the anti-discrimination provisions of the Association Bylaws. Non-members of the Association may be accepted as members by Chapters, but the president of the Chapter must be a member of the Association.
- Discrimination: Membership in a Chapters of the Association or participation in any activity of a Chapter shall not be denied or abridged on account of race, color, religion, gender, age, national origin, disability or sexual orientation.
- Chapter bylaws: must be submitted to the Bylaws Committee of the Association for review to ensure that the provisions proposed are not in conflict with any provisions of the Association's Bylaws and are otherwise consistent.
- Expenses: Chapters may not incur expenses on behalf of the Association nor may they commit the Association by any declaration of policy.
Similar requirements exist for SIS bylaws.
AALL Bylaws Sections Pertaining to Chapters
The provisions of AALL's Bylaws pertaining to chapters are as follows:
Individuals may petition the Executive Board for the creation of a Chapter for any lawful purpose consistent with the object of the Association recited in Article II. Activities of Chapters must be consistent with the objectives of the Association.
- Relationship with AALL.
Chapters of the Association may be created and governed under such conditions and subject to such regulations as may be provided in the Bylaws. Any local or regional law library association that does not desire to become a Chapter of the American Association of Law Libraries may nevertheless become affiliated with the Association under such conditions as may be provided herein, or, in the absence of such conditions, subject to such regulations as the Executive Board may establish.
- Establishment of a Chapter.
Any group consisting of 25 or more active members of the Association, residing within the territory in which such Chapter is desired, may apply for permission to establish a Chapter of the Association by forwarding a petition, in writing, to the Secretary at least 60 days before any regular meeting of the Association. The application shall include or be accompanied by a copy of the Bylaws (and Constitution, if any) under which the Chapter is operating or proposes to operate. The Executive Board shall, after having made a proper investigation, report favorably or adversely thereon to the members of the Association at the ensuing annual meeting, at which meeting the question of the establishment of such Chapter shall be part of the regular order of business.
Chapters may establish their own membership qualifications and rights. The membership criteria adopted by the Chapter must comply with the anti-discrimination provisions in Article IV. Chapters may accept members who are not members of the Association, but the President of the Chapter must be a member of the Association.
Chapter Bylaws must be consistent with the Bylaws of the Association. The Bylaws of each Chapter, whenever adopted or amended, shall be submitted to the Bylaws Committee for review. When the Executive Board, on the advice of the committee, determines that a Chapter Bylaw is in conflict with the Bylaws of the Association, the Chapter shall be directed by the Board to remedy said conflict in accordance with the recommendation of the Committee.
- Limitation of Powers.
No Chapter shall incur expenses on behalf of the Association, nor shall any Chapter commit the Association by any declaration of policy.
The Executive Board may, after proper investigation, recommend to the membership at an annual meeting the discontinuance or suspension of any Chapter that has ceased to be active or that fails to comply with any provisions of these Bylaws.
Establishing a New Chapter: Checklist
All inquires concerning the establishment of a chapter should be directed to Association Headquarters which will furnish the following: (1) this checklist, (2) a copy of the current Bylaws of AALL, and (3) a copy of the current Model Chapter Bylaws.
- The proposed chapter must send to Association Headquarters a petition to become a chapter signed by 25 or more active members of the Association residing in the area in which the chapter will be formed. Headquarters staff will verify the membership status of those signing the petition. (This process will take about two days.)
- Headquarters will forward the verified petition to the Secretary, who must receive it at least 60 days before the next annual meeting.
- The proposed chapter must send a copy of the proposed chapter's bylaws to the AALL Bylaws Committee and for review. The bylaws of the proposed chapter must not be inconsistent, at that time, with the bylaws of the American Association of Law Libraries.
- The Bylaws Committee will report its conclusions to the Secretary of AALL after the review procedure; in the event that the proposed bylaws are not in conformity with AALL language, the Bylaws Committee will ask the proposed chapter to redraft and resubmit the document(s).
- The Secretary will report to the Executive Board at its first meeting after the completion of the above steps.
- The Executive Board will report favorable or unfavorably to the membership at the next business meeting, at which point the membership will vote.