AALL Spectrum Editorial Policy

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Approved by the AALL Executive Board July, 1996
Revised August 2006

Mission

As the official magazine of the American Association of Law Libraries, AALL Spectrum is a 32-page monthly magazine dedicated to providing informative and engaging articles of interest to AALL members, law librarians and other legal information professionals. The magazine informs readers about the ever-changing, multifaceted world of law libraries. Feature articles and opinion pieces cover issues that affect legal information and law librarianship, such as licensing digital content, legislation and the importance of public relations. The magazine also keeps members apprised of association events and activities.

Form

AALL Spectrum is an official publication of the American Association of Law Libraries, distributed to all members free of charge. It is available by subscription to non-members and is published nine times a year; monthly except January and August with combined September/October.

Content

AALL Spectrum presents an editorial mix of trend or feature stories, news briefs, regular columns, and opinion pieces about issues that affect legal information and law librarianship as well as Association events and activities. Articles should provide unique perspectives or ideas that specifically address the needs and concerns of its readers.

Content is provided by volunteer authors in the form of substantive articles, interviews, symposia, etc.

Photographs and artwork are welcome additions to many articles. If you are able to provide them, please turn them in at the same time as your article (see art and photo requirements below). The author is responsible for obtaining permission for publication from the persons in each photograph and from the creator of any artwork submitted, as well as providing captions.

Oversight

The Law Library Journal and AALL Spectrum Editorial Board Advisory Committee is responsible, in consultation with the AALL Spectrum editorial director, for the creation and approval of general policies relating to the content, advertising, budget and production of AALL Spectrum. The committee advises the Executive Board on matters relating to overall operations.

The AALL Spectrum editorial director has final discretion for specific content, form and style of all items in AALL Spectrum.

Style

AALL Spectrum is in the market for lively, well-researched and authoritative articles about law librarianship and the Association. We seek articles that inform, inspire, provoke, influence, amuse or help improve practices. Articles should demonstrate factual knowledge and provoke readers to learn more. Point out the positive and negative aspects of the topic covered. Include humor when appropriate.

Remember, AALL Spectrum is a magazine, not an academic journal. Write crisp, clear and concise prose in a conversational yet succinct tone. Avoid jargon and arcane language. Don't use footnotes; directly credit sources within the body of the article by quoting or paraphrasing them.

All submitted material is expected to be well-written and proofread by the authors for factual errors. Authors bear full responsibility for accuracy of information and quotations.

AALL Spectrum follows The Chicago Manual of Style and Webster's Ninth New Collegiate Dictionary for matters of style and usage and a style sheet specific to the editorial requirements of this publication.

All submissions will be edited for clarity and grammar. Whenever possible, the editorial director will contact an author to discuss questions of intention and interpretation.

Advertising policy

AALL Spectrum accepts display and classified advertising from information vendors, book publishers and others who supply goods and services to law librarians.

All advertising is subject to editorial approval. The editorial director, as a representative of the Association, reserves the right to refuse any advertising that is deemed inappropriate and/or offensive.

Copyright

All contents copyright by the American Association of Law Libraries, except where otherwise expressly indicated. Except as otherwise expressly provided, the author of each item in this issue has granted permission for copies of that item to be made for classroom use or for any other educational purpose provided that (1) copies are distributed at or below cost, (2) author and AALL Spectrum are identified, and (3) proper notice of copyright is affixed to each copy. For items in which it holds copyright, the American Association of Law Libraries grants permission for copies to be made for classroom use or for any other educational purpose under the same conditions.

Queries

AALL Spectrum prefers a thorough, detailed query letter fully outlining your article topic, instead of sending an unsolicited manuscript.

Length

Feature articles are between 2,000 and 3,000 words. Columns and news articles are between 700 and 1,000 words. Shorter or longer articles will be considered.

Format

All articles must be submitted via e-mail in Microsoft Word or text formats. Please don't embed graphics or tables in the article submissions. Place electronic graphics in a separate file (see art and photo requirements below).

Because accuracy is vital, an article should contain a source list for fact-checking purposes. For primary sources interviewed, please provide names, addresses and phone numbers.

The author should include a brief biography for the standard author identification paragraph at the end of each article; biography is limited to current position and responsibilities held (two or three sentences).

Art and photo requirements

Electronic images are preferred; original color prints, illustrations or transparencies (slides) are also accepted. Electronic images should be photographed or scanned at an original size of approximately 8 inches by 10 inches at a minimum 300 dpi resolution in .TIFF or .JPEG format, supplied by e-mail or on a PC-compatible CD.

All submitted photos or art must include a numbered caption sheet. Captions should be detailed and elaborate, identifying all individuals in the photos or artwork. Please make it clear, by way of corresponding numbers on the back of each photo, which captions go with which pictures.

The author is also responsible for obtaining permission for publication from the persons in each photograph and from the creator of any artwork submitted.

Conditions of acceptance

All submissions will be edited for clarity, grammar and length. Whenever possible, the editorial director will contact an author to discuss questions of intention and interpretation. The AALL Spectrum's managing editor/marketing and communications manager has final discretion for specific content, form and style of all items published in the magazine. Due to time and space considerations, along with editorial discretion, AALL Spectrum reserves the right to determine whether and when submitted material is published.