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SANDALL Board Meeting San Diego County Public Law Library, 1105 Front Street San Diego CA In attendance: Robert Richards, Betsy Chessler, Benita Ghura, Saad Ali, John Adkins Call to Order @ 3:30 PM SANDALL Treasury Repot- Submitted by Benita Ghura As of Date 11/18/2009 BALANCES -
DISBURSMENTS
REVENUES
: Current Membership 100 We lost quite a few and gained some. Some lost their job. It was suggested that when someone becomes a member, we should ask for alternative email account in case he/she moves to another job or lose his/her job. Benita suggested keeping the personal emails private, but since it is already protected by password extra measure was unnecessary. John asked Benita how we are you doing? Money wise we are ok. PR expense is the only expenses we have so far. The SANDALL t-shirts were the biggest expense in this time of the year. Auditorium, the fall workshop were the other expenses. We actually made money on those events. We are doing well.
COMMITTEE REPORT SANDALL VP REPORT Betsy Chessler Public Relations Melissa assumed leadership of the committee from Victoria Williamson. Recently, Melissa spearheaded the design and procurement of SANDALL t-shirts. Members voted on their favorite design, 50 t-shirts were ordered, in equal sizes M and XL. The t-shirts will be distributed for free to SANDALL members that are participating in SANDALL volunteer events, which included out recent beach clean up event on November 14 th . Otherwise they will be for the SANDALL events for $10 each. Email communication from Melissa, 11/17/2009 "Hi Betsy, Nothing to report (besides the T-Shirts) and Benita's wonderful email, LinkedIn, Facebook marketing for the SANDALL holiday party." GRANTS "We did not have any applications for the grants which have offered to date which have included 2 $2500.00 grants for internet librarian. In light of the current economic malaise, and after discussion among the committee members along with current president Bob, we will take the unused portion of the budget and applying to the AALL Grant, making it 2 $1000.00 Grants. We hope this will attract more applications and help to offset the cost to attend the conference in Denver . Brent"
Programs and Events: Fall Workshop October Brownbag Web 2.0 Challenge roundtable, part 1 November Volunteer Event Saturday, November 14, 2009. FALL WORKSHOP 2009 Sheet Balance. EXPENSES FOOD Total Expenses 1400.31
INCOME Total Income 3045.2 $15 for members and $20.00 for non-members. The theme is "Starry night prom" EVENTS The speaker was good and worth every penny. Betsy reviewed the video excerpts she put together. Gratitude went to John for suggesting the speaker. Some got the cataloging segment; some did not; it was a mixed review. We did get a very good sense of where everyone is working. If we appeal to the tech services, then we must appeal to reference and so on. There had to be a happy medium, and we just have to accept it. Sometime we offer programs that do not apply to the entire membership Got the idea on what is coming in cataloging. We do not have to do it every time, and this is just to show the members we do outreach to everyone once in awhile. It brought in a different audience. We all agreed it was a very successful event. Everything is posted. In October we have a round table discussion on web 2.0 challenge. We did not finish. We had to make It part 1. It was well attended. There were 21 attendees at Cooley Godward. We ran out of time. It was a good learning experience. There was a lot of interest and will do it again in January. In November, we have beach cleanup. There were 13 RSVPs, but 7 attendees, Including, Vicky's son. It was a good idea and has a good feel. John suggested this should be a yearly event in November. It is a good time to be at the beach. Betsy would like to see more participation. Make it an annual event and see if we can set it up so that people can bring their family. We gave the tees at the event. DECEMBER is a Prom Night Betsy received the official facility permit. Betsy is the contact person and volunteered to be there early. It is reserved from 6 to 10. Whoever comes early will be put to work. In January, ( 1/7/2010) @ 4pm at USD we will have the web 2.0 leadership summit , Web 2.0 challenge roundtable round 2 will be held on 1/20/2010 at California Western School of Law. In February, In March, Pat Swan, who is Luce Forward partner, will talk on white collar crime. Betsy and Bob set the date for Thursday, March 23, 2010 from noon - 1:00 PM at Luce Forward. Spring workshop John brought a subject about Professional development. Nuts and bolts on how to manage people, how to give presentation. Issues such as mentoring, we do not mentor people on people very well. We just expect them to do/know it. We should try to make ourselves better at monitoring. It was suggested to bring in outside person who is not from the library environment, such as business type people. Betsy indicated that we do not want someone who just babble on about nothing and do not know what they are talking about. We want something practical. This is an SLA joint event. SANDALL is in charge. SLA may also have good ideas. Betsy mentioned the economics professor from early last year was a top notch speaker and received and received an outstanding evaluation marks. We love something of that caliber. This will be interactive In May , Potluck Picnic BOB volunteered to cook. We have the location Kate Sessions park in Pacific Beach , and we will make it a tradition. Betsy thanked everybody who was very helpful, especially Benita with the registration. In June , Round up the term July , President has several committees that report to him, including Archives. The archives are doing well. Spoke with Isabel about the constitution bylaws. Margaret received the issue of bylaws changes, brought by Carol Hyne. Nomination Committee is looking for a chair person. Carmen is stepping down. Benita offered it to Chris Pickford and he will let her know. (Accepted the nomination) Benita asked everyone if we know someone to chair the nomination committee. You do not have to serve as an officer. There were three on the nomination. Brent Bernau is now chair of the Nominations Committee. Benita got a report on the chair employment committee. AALL is reading about the compilation of the jobs. They actually have a new member Jason Curtis. They made more changes upon Jason's suggestion. The committee will be using a free wiki online application to share its weekly results of members and maintain an archive listing of all the job listings, posted jobs on Los Angeles, Orange County, an out of state, and small number s in San Diego. There is nothing to report on the membership committee . Increase the membership by including on our social network, such as Linkedin, facebook, by adding a statement such as "If you want to join our organization, this is how you do it". AALL released the list of their members. Benita will check and see if any on the list are local and sent them an invitation.
John inquired about how many new members do we have." We have about 15 to 20. John suggested that those people be listed on the SANDALL newsletter, highlighted as new people to the organization. Betsy mentioned that she did not see any profile on the news members. We should call them up and ask them if we can get them on the newsletter, may be 2 at a time. Make our summit meeting a draft of strategic plan for web 2.0 social media. We should tell them what is our mission is, goals, visions, and objectives. Give them the broad outline they can fill it in. Vision for SANDALL is to have a higher visibility presence on the web. Goal is to be the first thing that pops up on Google search when you put in Southern California law library. Betsy suggested we should add up, maybe, hits recording on the website, some sort of measuring tools to see which tools have been the most successful. Have a review mechanism every other year or every year. Do we want to be everywhere or do you want concentrate on a few tools? We should aim for the major ones. Otherwise we dilute our energies. That will make us so much more vibrant as a group. The other thing that Betsy wants to investigate, if we have one statement, is there a way to put a tool in one place that will globally populate all our other tools. We will bring this to Barbara Glennan. Bob will set up a lunch with Barbara Glennan to discuss this. Betsy suggested that this will be a permanent committee. In a couple of years, if this is a straight forward then we can disband it. The board could come up with some form of mechanism, trying to simplify the process . Changing bylaws. Raised by a member, in good faith, on the things we might want look into. We were close to SCALL, and we do not want to have competing meetings in the same week, and we did. Choices have to be made. It was suggested to add a word to the bylaws to try not to have a conflict with a scheduling. Efforts should be made not to hold a meeting within the same calendar as a regularly scheduled meetings of SCALL . What about the other organizations? Courtousy was always observed, but after carefully reading the chapter in the bylaws, the board decided no change is needed. We are on notice though. We will not change the by laws. We will adher to the by laws more closely. We will also print the SCALL schedule as a precaution.
Holiday prom John is the entertainment chair. Betsy volunteered her sons XBOX. But the planned is scrubbed. Betsy suggested that we come up with CD from the era 50,60 th we can mix. We can check and see if someone from the members loan us a sound system. (Betsy did bring some cds, and we rented the sound system.) Break the ice games are suggested for those who may not dance at the party. We need Extensive coordination, but not too much embarrassment. Betsy suggested musical chairs, balloon tossing, popping, helium balloon we can kick around on the floor and have fun. Guess the celebrity, who the celebrity is by asking them series of question. Microphone is a must. Based on our budget we can afford to spend a couple of hundred dollars Benita suggested, as a prize, a coupon for free membership for the coming year. COOL Award COOL Award for November: The winner was Tina Jagerson, who was honored at the County Law Library main branch with balloons, flowers, a plaque, huge sign, and gifts. Award will be chosen during registration Costume contest, most authentic prom wear, Queen and king. Meeting adjourned @ 5:00 PM |
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