Board Meeting Minutes
March 20, 2007

PRESENT: Joshua Jones, Tiffany O'Neil, Pat Rusheen, Ellie Slade and Brian Williams (via telephone).
LOCATION: Cooley Godward Kronish, 4401 Eastgate Mall, San Diego , CA 92121
TIME: 12:30 pm

The meeting was called to order at 12:35 pm.

President's Update

.  Brian Williams made the announcement that he has decided to resign as current President of SANDALL, effective immediately, due to his move away from San Diego .
.  As required by the Bylaws, Pat Rusheen will be the acting President for the remainder of the current term.
.  Brian will send e-mail to the membership announcing his resignation. Also, the President change will be reflected in the newsletter. Josh will have Brian's name taken off of the SANDALL bank accounts.
.  Pat will write the next President's Column for the newsletter.
.  Discussion that since Brian will not be here to serve as Past President on next year's board-a special election will take place during the next regular election to vote in a member to serve as Past President for next's term's Executive Board.

Brian Williams then left the meeting after resignation announcement. Ellie Slade was conferenced in via telephone at 12:48 pm.

Treasurer's Report
.  Joshua has begun using the AALL template for treasury purposes.
.  One check has been written since December 14, 2006. The check was written to Amy Moberly to cover December 2006 newsletter costs in the amount of $126.00. In February, $40.00 in revenue for new members dues. In March, $20.00 revenue for renewal membership (need to get all renewals on the fiscal year calendar.) There are currently 108 SANDALL members including three new members since 1/1/07.
.  Discussion regarding the fact that the budget was not balanced. Some numbers were off, but Joshua has made proper adjustments in order to balance the budget.
.  Beginning checking account balance, at beginning of this Board's terms, was $6,805.69 so our checking account is larger than when term started.
.  Pat made suggestions that since we have specific fundraising events for raising grant money then maybe we can keep a separate bank account for grants monies.

.  Checking Account current balance - $7, 244.16
.  Savings Account current balance - $10,011.80

Programs Committee
.  Upcoming Brown Bags & functions.

--Since there were technical difficulties at the March 7 brown bag, it has been rescheduled for May 1, 2007 at Seltzer Caplan.

--April 26, 2006-Tech Topics 2007-Paraprofessionals 1/2 Day Workshop from 8 am to 12 pm. The original price was to be $10.00 for members and $15.00 for nonmembers, but it was brought to the Board's attention that many paraprofessionals were not members. It was suggested to make the event free to all, drop the continental breakfast. The mid-morning break will be sponsored by 10-K Wizard and Morrison & Foerster.

--June 2, 2007 1:00-4:00 pm-Spring Social and Silent auction @ Carol Hyne's house in Scripps Ranch. The original price was to be $10.00 for members and $15.00 for nonmembers, but it was suggested to make the event $10.00 for all. The theme will be an old-fashioned picnic. SANDALL will provide fried chicken, beer and wine. Each participant will be asked to bring a dish to share. We will need pop-up canopies and also ask that people bring lawn chairs. Pat has volunteered to assist Carol with set-up and clean-up.

Motion by Pat to change pricing of events above: Change Tech Topics to be a free event and the Spring Social to be $10.00 per participant. Ellie seconded the motion.

--June-Annual Business Meeting. Meeting needs to be held by June 30th. Meeting will be held on Wednesday, June 20th from 12:00-1:30 pm. Location: TBA. There will be one more board meeting, mid-May, prior to Annual Business Meeting.

Secretary/Newsletter

.  In the past, the President has sent out notice to members of upcoming meetings, but it was discovered in bylaws that secretary is responsible for giving notice to members. Secretary will now give notice to members of upcoming meetings.
.  Newsletter issues: Currently archived editions of the newsletter are housed on the Cal Western server, but it has been down and the result is that we do not have access to archived newsletters during this down time. To bypass these server issues, it was suggested that Amy burn the Newsletter file currently residing on the server to a CD and send the CD to Carol Hyne. She will post the last 2 years newsletters on the SANDALL website and pass the CD on to archives. The Newsletter will be available on the  SANDALL website for 2 years and then archived in print or CD format with the chapter archivist.
.  Discussion regarding changing the newsletter from print format to electronic. This will provide a savings of approximately $630/year ($126 associated costs of newsletter multiplied by 5 newsletters per year.) This would negate need for advertising. Motion made by Pat to finish out this term's newsletter in print, put notice in last print newsletter about change to the new electronic format, then change to electronic format going forward. Josh seconded the motion. Pat will make newsletter format change in the Policies section of the Bylaws and present changes to Board for approval.

Proposed Changes to the Newsletter Policy:

Distribution
The Newsletter is distributed electronically to SANDALL members via the SANDALL listserv, placed on the SANDALL home page and distributed to the AALL CONE list-sev. The electronic copies will no longer include advertisements. A print or digital copy (CD) of each issue is placed in the SANDALL archives. It is published five times a year, every other month, with the exception of June and July. (Policy revised 3/20/07)

Advertising
The Newsletter no longer accepts advertisements. (Policy revised 3/20/07)

Nominations Committee

.  Marianne Sterna has accepted the role as Chair of the Nominations Committee. The following nominations were presented to the Board:

Past President: Carmen Brigandi; President: Sheila Corman; Vice President: Pat Rusheen; Secretary: Gina Catalano; and Treasurer: Leigh Inman.

Pat made motion to approve nominations. Josh seconded the motion.

Grants
.  SANDALL received letter from AALL that they are eligible for a grant for a newer SANDALL member to attend AALL Annual Conference. More information forthcoming.
.  In addition to AALL grant, the board discussed offering two AALL conference grants in the amount of $600 each. Pat made motion to go forward with these grants. Ellie seconded the motion.
.  Arnold Josafat has accepted the role as Grants chair.

New Business

.  New Public Relations Chair: Victoria Williamson. Ellie Slade interested in being on committee.
.  John Adkins suggested that the Board invite committee chairs to a thank-you lunch. Motion made by Pat that new Board can make decisions on implementation of this idea. Josh seconded the motion.
.  Annual Business Meeting-awards will be given to outgoing Board and Chairs. List to be submitted to Amy Moberly of awards to be presented.

The next Board Meeting to be announced.

The meeting adjourned at 1:50 pm.

Respectfully submitted,