- Must be active members of the chapter.
- Consist of the vice president/president elect and a co-chair from the other major city of chapter meetings (Madison or Milwaukee).
- Attend all chapter membership and board of directors meetings.
- Appoint committee members for their terms as chairs jointly with the incoming president. Due attention should be paid to the number of members needed for effective operation, geographical distribution, distribution by type of library, and level of skill and experience required. Notifies committee members of their appointment.
- Submit an annual report of committee activities for the calendar year in which they are chairs to the president and the newsletter editor by May 31.
- Are prepared to report orally on committee activities as called upon at any membership meeting. If unable to attend, are responsible for arranging in advance for a representative to present the report.
- Solicit program ideas from chapter members and attempt to arrange for programs of greatest interest to the current membership.
- Are responsible for planning four programs.
- Attempt to alternate programs on substantive legal subjects with those on various aspects of law librarianship.
- Become familiar with possible speakers and programs available to the chapter. Try to find speakers through personal contacts. Get opinions on the individual's performance as a speaker and have suggested topics in mind before phoning.
- Vary the day of the week on which programs are held.
- Inform speakers that their dinners will be complimentary and that they are invited to bring a guest.
- Ask the speaker's permission to audiotape the program.
- Prepare an introduction for the speaker, or delegate this responsibility to a chapter member who knows the speaker, if possible. The speaker's resume will be helpful.
- Ask for podiums and mikes when reserving rooms.
- When making menu selections, try to offer a variety of entrees: chicken, fish, red meat, or vegetarian/low-fat.
- Carefully read the contract when it is received in the mail. Immediately correct any misunderstandings or omissions.
- In the program announcement, be sure to add a 15% gratuity and local sales tax to the cost of the food.
- Send two copies of the program announcement to the Archives Committee chair, so that one clean copy can go into the chapter archives.
- Provide name tags at meetings and indicate menu choices on the name tags.
- Maintain a list of members who attend each meeting.
- Remind the treasurer to bring the checkbook to the meeting to pay the bill.
- Consider whether the business meeting should precede or follow the speaker. This may depend on the expected length of the business meeting and on the speaker's interest in the chapter and its activities.
- Pay the bill after the meeting and program. Carefully compare the bill to your own figures. If there are any questions, don't pay the bill until they are resolved.
- Always send a formal thank you letter to the speaker the following day.
- Submit requests for funds in writing, with applicable receipts, to the treasurer. Where no invoice or receipt exists, issue a memo to the treasurer explaining the incurred expense. Unusual expenses will be taken by the treasurer to the president or board of directors for approval.
- Maintain records as necessary during the year and turn this material over at the end of the year to the incoming co-chairs or the chapter archives as appropriate.
Revised: May 2012
