- Must be an active member of the chapter.
- The immediate past president shall chair the Nominating Committee.
- Attends all chapter membership and board of directors meetings.
- Appoints committee members for his/her term as chair jointly with the incoming president. Due attention should be paid to the number of members needed for effective operation, geographical distribution, distribution by type of library, and level of skill and experience required. Notifies committee members of their appointment.
- Submits goals and budget for the coming year to the president and to the newsletter editor by June 30.
- Submits an annual report of committee activities for the calendar year in which he/she was chair to the president and the newsletter editor by May 31.
- Is prepared to report orally on committee activities as called upon at any membership meeting. If unable to attend, is responsible for arranging in advance for a representative to present the report.
- Assures that the committee consists of three members and that no member is an officer of the organization or a candidate for office.
- Becomes familiar with chapter members seeking out those with an interest and ability to serve the chapter. Active members are sought who have qualifications for specific offices and who will have the support of their employers and/or the time to devote to the office.
- Attempts to nominate candidates with a regard to equitable geographical balance and balance by type of library. Seeks a vice president/president elect from a different metro area than the current vice president/president elect.
- Assures that a slate of candidates, at least one for each office, is presented to the membership no later than March 1.
- Requests and retains written acceptance from each candidate placed on the slate.
- Assures that ballots are mailed to all paid active members by April 1.
- Assures that only ballots received by April 30 are counted.
- Sends letters to new officers confirming the election results.
- Announces new officers after April 30th to the membership.
- Submits requests for funds in writing, with applicable receipts, to the treasurer. Where no invoice or receipt exists, issue a memo to the treasurer explaining the incurred expense. Unusual expenses will be taken by the treasurer to the president or board of directors for approval.
- Maintains records as necessary and turns this material over at the end of the year to the incoming chair or the chapter archives as appropriate.
Revised: May 2012
