- Must be an active member of the chapter.
- Attends all chapter membership and board of directors meetings.
- Appoints committee members for his/her term as chair jointly with the incoming president. Due attention should be paid to the number of members needed for effective operation, geographical distribution, distribution by type of library, and level of skill and experience required. Notifies committee members of their appointment.
- Submit an annual report of committee activities for the calendar year in which they are chairs to the president and the newsletter editor by May 31.
- Is prepared to report orally on committee activities as called upon at any membership meeting. If unable to attend, is responsible for arranging in advance for a representative to present the report.
- Solicits grant applications from the active membership via the newsletter or other promotional techniques.
- Schedules committee meetings as necessary to evaluate grant applications, select recipients and alternates in accordance with grant guidelines, and deal with ad hoc projects such as redrafting the grant application form or setting guidelines for decision making.
- Informs applicants by mail of the committee's decision.
- Gives the names of grant recipients to the LLAW treasurer for issuance of checks.
- Announces grant recipients at LLAW meetings.
- Submits requests for funds in writing, with applicable receipts, to the treasurer. Where no invoice or receipt exists, issues a memo to the treasurer explaining the incurred expense. Unusual expenses will be taken by the treasurer to the president or board of directors for approval.
- Evaluates the Grant Program at the end of the fiscal year (May 31), reports to the board of directors on its effectiveness and makes recommendations to the board on continued or additional funding.
- Maintains records as necessary during the year and turns this material over at the end of the year to the to the incoming chair or the chapter archives as appropriate.
Revised: May 2012
