- Must be an active member of the chapter.
- Attends all chapter membership and board of directors meetings.
- Appoints committee members for his/her term as chair jointly
with the incoming president. Due attention should be paid to the number
of
members needed for effective operation, geographical distribution,
distribution by type of library, and level of skill and experience
required. Notifies
committee members of their appointment.
- Submits goals and budget for the coming year to the president
by June 30.
- Submits an annual report for the calendar year in which he/she
was the chair to the president by May 31.
- Is prepared to report orally on committee activities as called
upon at any membership meeting. If unable to attend, is responsible
for arranging
in advance for a representative to present the report.
- As a special committee, the By-Laws Committee may be formed at
the request of the president, typically every fifth year (years ending
in
0 and 5).
- Is responsible for reviewing chapter by-laws. Amendments to any
or all by-laws must be approved by a two-thirds majority of votes
cast by active chapter members.
- At the request of the president, may also be responsible for
a review of the chapter procedures manual. Amendments to the procedures
manual
must be approved by a majority vote of the board of directors. A
member vote is not required.
- Solicits suggestions for revision from board of directors and
chapter membership and drafts proposed language for all affected by-laws
and/or
procedures manual sections.
- Presents amendments to board of directors for approval. Upon
approval, sends proposed by-laws amendments to the AALL By-Laws Committee
for review.
Revises language if required by AALL and seeks re-approval by board
of directors.
- Upon final board approval, submits proposed by-laws amendment
language to secretary, web and newsletter committee chairs so that
notice of proposed
amendment is made to chapter members. Such notice must be made at
least forty-five days before the membership meeting at which the amendments
are to be considered.
- Presents by-laws amendments at a membership meeting. Within
fifteen days of membership meeting, provides ballots to all active
members in
good standing and to archives committee chair. All amendments should
be presented separately on ballot.
- Counts ballots and announces results to membership. Submits final amended language to secretary, web, newsletter, and archives committee chairs. Also submits to AALL By-laws Committee for their records.
Created: March 2005
